Please also check FAQ on our website www.OK10k.org

Parking

There is ample parking on the site within 200 metres of the event hub and start / finish line.

Please ensure that you follow the instructions you receive from our volunteer marshals when you arrive.

Registration check-In

Registration check-in starts from 9:30 am. Look at your chosen run/walk for guidance of when to check in.

Check-in desks will be situated in the Information/Registration/Bag drop marquee at the main hub. Here you will be able to collect your race number and T shirt if you have purchased one. You will be able to grab 4 safety pins at the desk to attach your race number to the front of your top.

Every race number will have a timing chip within it triggered when you go over the start and finish line. To get your official race time you must fully cross the finish line before giving your loved ones a hug!

Medical Information

Let the registration check-in team know if there are any changes to your medical information or emergency contact that you provided previously. First responders will be available to handle any medical issues on the day.

Official Photographs

Adults: Cross your arms across your chest if you do not wish to be photographed.

Children: We will provide a coloured ribbon for children to put on their wrist so that our photographer knows to not take their picture.

Age Limits

Olivia wanted the event to be inclusive so children can participate but for safety reasons all children under 18 must be accompanied by an adult (18+).

Babes in arms carried by adults on the walking routes is allowed.

Children aged 4 and over need to have been registered.

Children aged 11 and over can run/walk on their own if an accompanying adult is in attendance (they do no need to be on the same race).

Toilets

There will be 2 blocks of toilets, one adjacent to the main event hub and one close to the start/finish line.

Bag Drop

A supervised bag drop will be available in the registration marquee. You may leave your belongings at your own risk.

We suggest leaving anything valuable at home or taking it with you or in your car. Organisers will not be held responsible for any potential loss or damage to belongings that may occur.

Water Stations

Two locations, one after the finish line the other at the start of the second 5km lap. Participants are encouraged to wear suitable clothing and carry additional water themselves if they are likely to need water before the 5 km mark.

Please bring additional water with you for before the event and if you’ll need it before our water stations.

First Aid Station

There is a first aid station at the main event hub which is close to the start/finish area. Look for the marshals who will be wearing hi-vis vests if you require medical assistance they will contact the medical team.

No buggies, scooters, bikes, pushchairs or similar are allowed on any of the courses as they pose a safety hazard to runners. In areas where the route is narrow, please "keep left" to avoid any collisions and to allow faster runners or walkers to pass safely without delaying them.

Dogs and Other Spectators

Dogs are not allowed on the estate grounds or on the trail. We would welcome and encourage spectators to support the runners/walkers close to the start and finish line. Olivia would have loved to see a crowd at the finish line cheering everyone on!

Child Safety

We will do all we can to create a safe environment for all people coming to the event, however, parents/carers bringing children are responsible for their wellbeing. There will be officials wearing hi-vis vests, so please talk to an official if you have any concerns.

In the rare event of a lost/found child (or vulnerable person), please report the incident immediately to the Information Desk at the main event hub.

Disposal of rubbish

To help us with a smooth clean-up and to leave the countryside as we have found it, take any litter home with you to dispose of.

These are private country estate grounds, and any left litter could pose a serious risk to wildlife and farm animals.

Runners and walkers are asked not to dispose of any litter along the trail.

There will be bins after the water stations for walkers and runners to throw their paper cups in to.

Refreshments

There will be a trailer in the main event hub selling bacon/egg rolls and teas and coffee from 9am when it opens.

Headphones

As there are 2 road crossing on the trail runners/walkers must be able to hear instructions from the marshals, please bare this in mind for your own and others safety.

Uneven Surfaces and Terrain in Certain Areas

The route is multi-terrain with several uphill and downhill sections. It goes through woodland, meadow, grass fields and gravel tracks. There will be uneven surfaces where animals have passed through.

Exhausted Runners/Walkers

If you can’t finish the run/walk and want to turn back, or are near the point of collapse, look for your nearest marshal wearing a hi-vis vest who will direct you to the safest path back to the start/finish line or contact the medical team.

Do not go backwards on the course this poses unnecessary risks to other runners and yourself.

Run/Walk Timing Results

Each runner will have a chip with their number that records their race times.

We will provide a link to the website where you will be able to find your race results.

Medals and Prizes

All runners/walkers will receive a finisher’s medal shortly after crossing the finish line.

There will be a trophy for 1st 2nd and 3rd places male and female for the running events only.

Warm Up and Cool Down

We have a fun warm up session available for all participants, this is ran by one of Olivia’s exercise class leaders.

She loved her high energy classes and we encourage you to join in and warm up! Check out the timings section in this document for your race group warm up time.

Delays and Cancellations

In case of adverse weather conditions or other circumstances beyond our control, we reserve the right to delay or cancel the event. Details of an event delay or cancellation will be communicated across our website and social media channels.